eOrdering meeting

Date: 08/09/2022
Participants: Ivan, Wim Kok, Pietro Palermo, Natalie Muric, Thomas Petterson, Giampaolo Sellito
Model editor: Eugeniu Costetchi
Note editor: Andreea Pasăre

Agenda

  • Roles in eOrdering versus eFulfilment.

Discussion

  • Continue discussing the Seller, Despatcher and Carrier roles.

  • Only epo-ord:Seller is part of eOrdering so this will be discussed today.

  • Maybe we do not need a epo-ord:Customer role.

  • We agreed not to make a distinction between a party and a Role:

    • A party can have multiple roles depending on the context.

    • A party is similar to a role.

Seller role

  • PEPPOL definition of epo-ord:Seller class:

    • ORDER: The seller is the legal person or organization acting on behalf of the supplier and who sells goods or services to the customer.

    • DESPATCH: The seller is the legal person or organization who sells goods or services to the customer. The role is carried out by the supplier or on the behalf of the supplier.

    • INVOICE: One who issues an invoice for items or services sold to a Buyer and to whom a debt is owed. The Party that claims the payment and is responsible for resolving billing issues and arranging settlement.

    • Also known as Invoice Issuer, Accounts Receivable, Creditor, Economic operator.

  • The VAT Directive mentions that the Seller is the taxable person.

  • Added definition on epo-ord:Seller class: “Role of an agent who transfers the ownership of the procurement results (goods, services or work) to the Buyer.

Additional information:
A role of an agent that sells a procurement result (goods, services or work) to a Buyer.
The seller is bound by a contract i.e. it has legal responsibility.
The seller may or may not be the same as the supplier.
The seller may or may not issue the invoice.
The seller may or may not be the owner of the credit owed by the Buyer.

WG acceptance 08/09/2022”

  • In eProcurement Ontology:

    • An agent has identity over time independent of the context.

    • A role ties an agent to a part they play in a given situational context.

  • Do we have a Customer or a Supplier in the pre-award phase?

Supplier role

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  • Supplier role is out of discussion.

    • We do not care who provides these services or products. We care with whom business is done.

  • The Seller may be or may be not the Supplier.

  • epo-cat:Manufacturer should probably be renamed as Supplier.

    • Need to send a proposal to the eCatalogue team as well.

  • What are the difference between Supplier and a Seller:

    • Supplier is a Party, while the Seller is a Role/actor.

Invoicee role

  • Added definition: “A role of an agent to whom the invoice is addressed.

Additional information:
Often the invoicee is the Buyer.

In PEPPOL: A person or unit that receives the invoice (invoicee) on behalf of the customer.“

Invoicer role

  • Added definition: “The invoicer claims the payment and is responsible for resolving billing issues and arranging settlement.
    Alias: Invoicer“

  • There is a need to split all the roles into two parties:

    • Terms for left side: Demander, Requester, Initiator and Customer

    • Terms for the right side: Supplier, Provider

  • The next meeting will probably be in October.