Quality assurance
Related information requirements
See formal requirements related to selection criteria in the BIS 41 - European Single Procurement Document (Version 2.0.0).
Mock-ups - buyer perspective
In ESPD the buyer can specify a REQUIREMENT. In this example it provides the name of the ISO it expects the economic operator to be conformant to.
Figure 187. 'Quality Assurance schemes and environmental management standards' buyer mock-up
Mock-ups - economic operator perspective
Notice that, as for the ESPD the economic operator (EO) has to answer Yes or No. In the case the EO answers No the box with the text "If not, please explain why and specify which other means …" is shown. This box is not shown for the Yes answer. This behaviour can be controlled with the ONFALSE code of the sub-group of QUESTION(s) (see data structure and XML example below, too).
When the EO answers Yes it will be asked whether online evidences are available online or not. This is controlled by the code ONTRUE assigned to the sub-group of QUESTION(s) about the evidence (see data structure and XML example).
Figure 188.'Quality Assurance schemes and environmental management standards' EO mock-up
Data Structure
Notice the following:
-
In principle the buyer has to provide at least one REQUIREMENT. But it might decide not to provide any requirement at all. In this case do not to alter the data structure (e.g. not to remove the REQUIREMENT_GROUP) and to provide a text for REQUIREMENT such as, for example, 'No specific requirements'.
-
The ONFALSE code for the sub-group containing the sentence thats starts with 'If not, please explain why…' means: if the answer to the previous question was No then this sub-group must be shown/processed.
-
If ONTRUE (answer to previous QUESTION = Yes) then the question about the online evidences is shown/processed.
(Some columns have been hidden to enhance the readability of the image).
Figure 189. 'Quality Assurance schemes and environmental management standards' criteria data structure
XML Example
'Certificates by quality control institutes' criterion
<!-- header elements removed for brevity -->
<!-- Criterion:For supply contracts: certificates by quality control institutes -->
<cac:TenderingCriterion>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">a7669d7d-9297-43e1-9d10-691a1660187c</cbc:ID>
<cbc:CriterionTypeCode listID="http://publications.europa.eu/resource/authority/criterion" listAgencyID="OP" listVersionID="20210616-0">qa-certif-inst</cbc:CriterionTypeCode>
<cbc:Name>For supply contracts: certificates by quality control institutes</cbc:Name>
<cbc:Description>Can the economic operator provide the required certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to the technical specifications or standards, which are set out in the relevant notice or the in the ESPD, the relevant notice or ?</cbc:Description>
<cac:ProcurementProjectLotReference>
<cbc:ID schemeID="Criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">LOT-00000</cbc:ID>
</cac:ProcurementProjectLotReference>
<cac:ProcurementProjectLotReference>
<cbc:ID schemeID="Criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">LOT-00001</cbc:ID>
</cac:ProcurementProjectLotReference>
<cac:SubTenderingCriterion>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">e6b21867-95b5-4549-8180-f4673219b179</cbc:ID>
<cbc:Name>[Name of the National Criterion]</cbc:Name>
<cbc:Description>[Description of the National Criterion ]</cbc:Description>
<cac:TenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">8c39b505-8abe-44fa-a3e0-f2d78b9d8224</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ON*</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">d1b09540-bd2a-4962-bbcd-bb3e33c64694</cbc:ID>
<cbc:Description>[Additional information; e.g. no evidences online]</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">CAPTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">NONE</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">2d776e97-ef4d-4220-83b6-a70332f242a2</cbc:ID>
<cbc:Description>Your Answer</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">INDICATOR</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
</cac:TenderingCriterionPropertyGroup>
</cac:SubTenderingCriterion>
<cac:Legislation>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">d6a38bde-89a1-4bc1-8124-b77cf7e1bf4b</cbc:ID>
<cbc:Title>[Legislation title]</cbc:Title>
<cbc:Description>[Legislation description]</cbc:Description>
<cbc:JurisdictionLevel>EU</cbc:JurisdictionLevel>
<cbc:Article>[Article, e.g. Article 2.I.a]</cbc:Article>
<cbc:URI>http://eur-lex.europa.eu/</cbc:URI>
<cac:Language>
<cbc:LocaleCode listID="http://publications.europa.eu/resource/authority/language" listAgencyName="OP" listVersionID="20211208-0">ENG</cbc:LocaleCode>
</cac:Language>
</cac:Legislation>
<cac:TenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">612d99eb-ea3b-4275-ac06-0db05e039c8c</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ON*</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">2bad2db0-bca7-42e3-b01b-19aa3afaded7</cbc:ID>
<cbc:Description>Requirement</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">REQUIREMENT</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">DESCRIPTION</cbc:ValueDataTypeCode>
<!-- No answer is expected here from the economic operator, as this is a REQUIREMENT issued by the contracting authority. Hence the element 'cbc:ValueDataTypeCode' contains the type of value of the requirement issued by the contracting authority -->
<cbc:ExpectedDescription>ISO 9001</cbc:ExpectedDescription>
</cac:TenderingCriterionProperty>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">0e50931d-4d39-4f1d-9fdc-b2cf16c0807a</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ON*</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">634f10ad-7656-4800-af83-5e82bcb9f242</cbc:ID>
<cbc:Description>Does the EO fulfil the criteria by itself?</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">INDICATOR</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">fe557ed0-2387-478f-a9be-d0f3457c088e</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ONFALSE</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">1daa45dc-2247-4d4c-a726-8a887fff42ca</cbc:ID>
<cbc:Description>In the case of no - Relied upon or not</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">INDICATOR</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">e296a1cc-83d3-48ac-b4e4-7e7d0ae0af25</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ONTRUE</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">4cae2348-e917-4257-ad76-93d02736aaf5</cbc:ID>
<cbc:Description>Name of the entity</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">DESCRIPTION</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">facb663a-5f85-4c8e-8c84-dd2ae27b91b8</cbc:ID>
<cbc:Description>ID of the entity</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">ECONOMIC_OPERATOR_IDENTIFIER</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">4887c3d7-05fc-4e3e-b066-f338910f0c4c</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ON*</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">f88b78fd-b7b1-48e4-9a41-7a5fcc67bcc0</cbc:ID>
<cbc:Description>Your answer?</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">INDICATOR</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">83f2f79e-0455-4918-89ff-d7829e8bf758</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ONFALSE</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">e469b83b-43f4-4109-9567-788505cbb2fe</cbc:ID>
<cbc:Description>If not, please explain why and state which other means of proof can be provided:</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">DESCRIPTION</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">7458d42a-e581-4640-9283-34ceb3ad4345</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ON*</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">43ae65f6-4734-4065-bc33-27a7d49110ea</cbc:ID>
<cbc:Description>Is this information available online?</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">INDICATOR</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
<cac:SubsidiaryTenderingCriterionPropertyGroup>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">41dd2e9b-1bfd-44c7-93ee-56bd74a4334b</cbc:ID>
<cbc:PropertyGroupTypeCode listID="property-group-type" listAgencyID="OP" listVersionID="3.2.0">ONTRUE</cbc:PropertyGroupTypeCode>
<cac:TenderingCriterionProperty>
<cbc:ID schemeID="criterion" schemeAgencyID="OP" schemeVersionID="3.2.0">4b207cf8-3852-4ac8-9762-9f22ca0d4fd9</cbc:ID>
<cbc:Description>Evidence Supplied</cbc:Description>
<cbc:TypeCode listID="criterion-element-type" listAgencyID="OP" listVersionID="3.2.0">QUESTION</cbc:TypeCode>
<cbc:ValueDataTypeCode listID="response-data-type" listAgencyID="OP" listVersionID="3.2.0">EVIDENCE_IDENTIFIER</cbc:ValueDataTypeCode>
</cac:TenderingCriterionProperty>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
</cac:SubsidiaryTenderingCriterionPropertyGroup>
</cac:TenderingCriterionPropertyGroup>
</cac:TenderingCriterion>
<!-- rest of elements removed for brevity -->
