Reference to publications and to the ESPD Request
REQUIREMENT |
The economic operator must include int its ESPD Response document the information from the ESPD Request about the official journals or gazettes where the procurement procedure is announced. For procurement projects above the threshold it is compulsory to refer to the Contract Notice published in TED by the buyer. |
For EU and notice publications that need to be included in the ESPD Response. See the section "2.6 EU and notice publications" where this information is presented in detail and illustrated with examples.
REQUIREMENT |
The economic operator must include in its ESPD Response document a reference to the ESPD Request. For this, the values of the two identifiers cbc:ID and cbc:UUID of the ESPD Request must be used as the values for the cbc:ID and cbc:UUID* in the ESPD Response cac:AdditionalDocumentReference (to refer to that ESDP Request).* |
Thus the ESPD Response must also make reference to the ESPD Request that is being responded by the economic operator. The XSD diagram below shows (in blue) which elements are expected for this reference. See also the list of expected elements (and rules) and the XML example beneath the XSD diagram.
Figure 195. Elements expected to reference the ESPD Request from the ESPD Response
If the buyer publishes the ESPD Request on a public journal, the economic operator must specify the URI from where the ESPD Response was downloaded to draft its ESPD Response (see for instance how this is done for the publications on the TED or national journals; and see also the XML example below).
This URI should be specified in the field cac:AdditionalDocumentReference/cac:Attachment/cac:ExternalReference/cbc:URI:
Figure 196. URI of the ESPD Request
In the ESPD Response you may also add references to:
-
Evidences that are global for the whole Response. This is not recommended though. Evidences should be as much particular of the Criterion as possible.
-
Other documents, e.g. maps, diagrams, or descriptive documents to complement the references about works, supplies or services.
Expected elements
Table 27. Reference to the ESPD Request, expected elements
Class name: |
cac:AdditionalDocumentReference |
Definition: |
A reference to an additional document associated with this document. |
Business rule(s): |
None |
File: |
ubl-2.3/xsdrt/common/UBL-CommonAggregateComponents-2.3xsd |
Path: |
/QualificationApplicationResponse/cac:AdditionalDocumentReference |
Context of Use: |
In this case this reference points at the ESPD Request XML instance that was used to produce the ESPD Response XML document. |
| Components | Type | Card | Description | Requirements |
|---|---|---|---|---|
cbc:ID |
Identifier |
1 |
The identifier for the referenced document, generally issued by the entity responsible for the document. |
Information Requirement: tbr92-013. Rule: Use the same value that was used in the cac:QualificationApplicationRequest/cbc:ID. Rule scope: Common (BR-OTH-02) |
cbc:UUID |
Identifier |
1 |
A universally unique identifier that can be used to reference this ESPD document instance. |
Information Requirement: tbr92-013. Rule: Use the same value that was used in the cac:QualificationApplicationRequest/cbc:UUID. Rule scope: (BR-OTH-02) |
cbc:DocumentTypeCode |
Code |
1 |
The type of document being referenced, expressed as a code. |
Information Requirement: tbr92-013. Rule: For the ESDP-EDM it is compulsory use of the value ESPD_REQUEST from the Code List docref-content-type. See also the XML example below on how to specify the ESPD Request. Rule scope: Common (BR-OTH-01, BR-COM-10#3, BR-OTH-01#3, BR-OTH-03) |
cbc:DocumentType |
Text |
0..1 |
The type of document being referenced, expressed as text. |
|
cbc:IssueDate |
Date |
0..1 |
Date when the document was issued by the buyer. |
Information Requirement: tbr92-013. Rule: Format "YYYY-MM-DD". If available in the referenced document place here the data of publication by the buyer. |
cbc:IssueTime |
Time |
0..1 |
Time when the document was issued by the buyer. |
Information Requirement: tbr92-013. Rule: If available in the referenced document place here the time of publication by the buyer. |
cbc:DocumentDescription |
Text |
0..1 |
Text describing the referenced document. |
Information Requirement: tbr92-013. Rule: Use the attribute languageID to indicate the language of the text. Use the Code List LanguageCodeEU for the value of the languageID attribute. Rule scope: Common (BR-OTH-01, BR-OTH-01#4, BR-OTH-03) |
Beware that the ESPD document does not embed the content of referenced documents but instead make a reference to its source. Thus the class DocumentReference aggregates a `cac:Attachment`class that allows for making reference to an external source of the content, which is the preferred way in the ESPD-EDM (see XSD schema above).
In the case of the reference to the ESPD Request from the ESPD Response, the only data expected here is the URI where the ESPD Request XML instance was published:
Table 28. External Reference
Component name: |
cac:ExternalReference |
Definition: |
A reference to the authentic source of content of this document. |
File: |
ubl-2.3/xsdrt/common/UBL-CommonAggregateComponents-2.3.xsd |
Path: |
/QualificationApplicationResponse/cac:AdditionalDocumentReference/cac:Attachment/cac:ExternalReference |
Context of use: |
Reference to the URI location where the ESPD Request XML instance can be downloaded from. |
| Components | Type | Card | Description | Requirements |
|---|---|---|---|---|
cbc:URI |
Identifier |
0..1 |
The Uniform Resource Identifier (URI) that identifies where the document is located. |
Information Requirement: tbr92-013. Rule: If the document exists at a remote location, then the value should be the URL pointing to the document. |
cbc:FileName |
Text |
0..1 |
The title of the document. |
Information Requirement: tbr070-007. Rule: Originally this field is the placeholder for the name of the file (e.g. PLACE-ContractNotice-2017-12452.xml. However, as the UBL component does not have a placeholder for a name or title, the ESPD documents use it for a short descriptive title of the document being referenced. |
cbc:Description |
Text |
0..n |
Short description of the document. |
Information Requirement: tbr070-007. Rule: If the document being referenced is a Notice being published on TED, use two description lines. Use the second description line to place therein the temporary number received from TED. See example and comments below. Rule scope: Common (BR-COM-10#2, BR-COM-10-S10, BR-COM-10-S20, BR-COM-10-S30) |
