Publications Office – ESPD EDM
Meeting Date/Time: |
2025-06-17, 10.00 - 11.30 |
| Attendee Name | Organisation / Country |
|---|---|
Paloma ARILLO ARANDA |
OP |
Roel ARYS |
BOSA - Belgium |
Marilena CRISTEA |
ANAP - Romania |
Michaël DE WINNE |
BOSA - Belgium |
Gabriele FORBITI |
OP |
Uroš IZLAKAR |
Slovenia |
Ajda KONSTANJŠEK |
Slovenia |
Srđan KRASIĆ |
OP |
Mitja MEDVEŠČEK |
Slovenia |
Nicole PATERSON-JONES |
OP |
Mira RATAJCZAK |
BOSA - Belgium |
Marc Christopher SCHMIDT |
DG GROW |
Laurent SCHONJAANS |
DG GROW |
Giampaolo SELLITO |
ANAC - Italy |
Dragoș STOICA |
OP |
Sigrid STRYPSTEEN |
BOSA - Belgium |
Stefan VAN DER MEULEN |
BOSA - Belgium |
George VERNARDOS |
OP |
Meeting Agenda
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Summary OUC 1st April 2025
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GitHub status
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What’s new in the ESPD Model for Q1 and Q2 2025
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Insights from Belgium’s implementation of Version 3
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Next steps
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Next meetings & AOB
1. Summary OUC meeting 1st April 2025
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The main topics discussed in April were summarised:
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ESPD-EDM modelled in Enterprise Architect (.eapx file available on GitHub).
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New features and tools: alignment with eCertis UUIDs and eForms code lists, the export of EA structure into JSON, JSON schema for ESPD-EDM.
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ESPD Demo – implemented improvements: Integrated SurveyJS and PDFMake.
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GitHub status – closed tickets (15 in total) as part of backlog.
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2. GitHub status
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Two tickets have been closed since the last meeting:
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Both issues were created by colleagues from Slovenia. #424 is part of v4.1.0 release, meanwhile #422 is not applicable, as it was part of old v2 releases.
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There are two open issues, both answered (waiting user’s feedback):
3. What’s new in the ESPD-Model for Q1 and Q2 2025
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A long-term plan and achieved progress were presented:
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ESPD-EDM fully implemented and modelled in Enterprise Architect (EA). New way to manage ESPD-EDM: from Excel to EA, from XML to JSON.
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Develop tools to allow automatic extraction and processing of EA. Export structure into JSON format. JSON schema for validation.
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Generate full ESPD Request and Response examples on ESPD Demo site.
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Continue with support for ESPD-EDM Excel files.
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Integration with eCertis and eForms, alignment with ePO and eForms. Criterion, National and EU Legislation to be retrieved from eCertis via UUIDs. Enhancement of the UBL model.
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Work on ESPD documentation, preparing the new ESPD-EDM workflow.
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4. Insights from Belgium’s Implementation of Version 3
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The colleagues from BOSA (Belgium) presented implementation of v3.3.0.
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Introduction and goals:
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The tool is a customised version of EC service (EDM 1.0.2), a stand-alone application with optional use (non-structured formats are also allowed).
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Short-term goals: extended data model; integrate ESPD with existing pre-award flows; improvements based on users’ feedback. Long-term goals: user-friendliness for Economic Operators; integration with authentic sources; semi-automatic evaluation; align with EDM 4.X.X or beyond.
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Difficulties encountered: implementation is different from the one for eForms; a lot of DIY in validation; code lists not always aligned with eForms in v3; need for updated; the Model allows 'national' adaptations.
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Choices made: JSON instead of XML (this choice has also been adopted by the ESPD-EDM Team for a future release, work ongoing); deviations from EDM (input types, cardinalities).
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Appreciated: extensive and well-organised documentation, OP’s responsiveness and availability, regular OUC meetings to "stay in the loop".
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Could be improved: align data model with eForms, update the ESPD regulation and apply universal datamodel, enrich the business handbook with detailed information on criteria (purpose, etc.)
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A live presentation of the new service was provided, but work is still ongoing.
5. Next steps
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Restructure GitHub repositories to align with eForms and ePO .
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Documentation enhancement (images as code, etc.);
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Align to other standards (eCertis, eForms, ePO, UBL 2.4);
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V4.1.0 release ongoing: moving Evidence block at top level for all Criteria; Subcriterion simplification;
6. Next meetings & AOB
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The next OUC meeting is planned for the 2nd October 2025.
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The Annual Seminar is planned again as part of Tenders Electronic Daily event for 26th-27th November 2025, with other Unit’s projects: eForms, eSenders, eProcurement Ontology and others. More information about TED events can be found in event calendar.
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In “other business” were presented:
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eProcurement Ontology has been moved to a maintenance modus.
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Incoming TED event: 26th of June - eSenders workshop.
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Brief discussion about the last EXEP meeting and the proposal to modify the Procurement Directives.
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