Parties
"Parties" refers to the different stakeholders of the public procurement process. They play different roles (or subroles) during the procedure. Roles and subroles have been listed in the eForms implementation handbook.
Should always be used when applicable:
-
Buyer,
-
Winner,
-
Review body,
-
Buyer acquiring supplies/services intended for other buyers
-
Buyer awarding public contracts or concluding FAs for works, supplies or services intended for others,
-
eSenders.
Information provision about other roles shall follow national specific requirements and implementations.
More specific rules on organizations to identify, based on their role/subrole and the type of notice, are given in Table 10 below.
The Organizations information is centralized and only some function related properties have been kept in their respective context.
The structure for Organizations information is designed to support the different classes that may be encountered. In the following sub sections, information is provided on:
-
the different organizations,
-
the way they are referred to, and
-
the function-related properties that could not be centralized.
Organizations Information design
We may distinguish two classes of parties involved in a public procurement procedure:
-
Organizations as such, and
-
Ultimate Business Owners.
In the XML, they are all under the same element "efac:Organizations" in the extensions. Their content is somewhat different as an Organization is most of the time a juridical person while the Ultimate Beneficial Owner is always a natural one.
Organization
The required information for an Organization is dependent on its type and may vary with its function (role within a context).
As the contact details for a given function may differ from the Organization ones, the concept of TouchPoint has been introduced. The link between a TouchPoint and an Organization is ensured by the parent element "efac:Organization". An Organization may have zero or more TouchPoints associated to it, depending on the performed functions and the existence or not of various communication channels.
The "efac:Company" element contains the information of the legal entity while the "efac:TouchPoint" element encompasses the information associated to one or more functions and needed to interact with it (when it differs from the ones of the Organization itself).
We should differentiate 3 different types of company:
-
The buyers,
-
The non-buying non-tendering organizations (e.g. Economic operators, non-buying administrations or other organizations with which tenderers may have to interact),
-
The Tenderers and review requesters (e.g. Winners, Subcontractors …)
The table below specifies the requirements regarding Company/TouchPoint information, which will be discussed in more details in the following sections.
Extra Properties | Company / Touchpoint | |||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Buyer |
Ec. Op. |
Buyer/ Eco. Op. |
Address |
Contact |
||||||||||||||||||
Buyer Group Lead |
Acquiring CPB |
Awarding CPB |
On Regulated Market |
Natural Person |
Beneficial Owner |
Website URI |
Endpoint ID |
Company Size |
Technical ID |
Official ID |
Name |
Party Name |
Street |
City |
Postcode |
Country Subdivision |
Country Code |
Contact Name |
eMail Address |
Phone Number |
Fax Number |
|
_Buyer _ |
EM |
EM |
EM |
— |
— |
— |
EM |
O |
— |
M |
M |
M |
O |
EM |
M |
CM |
CM |
M |
CM |
M |
M |
O |
Touchpoint (Buyer) |
— |
— |
— |
— |
— |
— |
EM |
O |
— |
M |
— |
M |
O |
EM |
M |
CM |
CM |
M |
CM |
CM |
CM |
O |
Service Provider/non-buyer |
— |
— |
— |
— |
EM |
— |
EM |
CM |
— |
M |
M |
M |
O |
EM |
M |
CM |
CM |
M |
CM |
M |
M |
O |
Touchpoint (Service Provider) |
— |
— |
— |
— |
— |
— |
EM |
O |
— |
M |
— |
M |
CM |
EM |
M |
CM |
CM |
M |
CM |
CM |
CM |
O |
Winner / Tenderer |
— |
— |
— |
CM |
EM |
CM |
EM |
CM |
CM |
M |
M |
M |
O |
EM |
M |
CM |
CM |
M |
CM |
M |
M |
O |
UBO |
— |
— |
— |
— |
— |
— |
— |
— |
— |
M |
M |
M |
— |
EM |
M |
CM |
CM |
M |
O |
O |
O |
O |
To point from any place within the instance to the appropriate set of information (Company or TouchPoint related), a technical identifier is defined following the rules summarized in Table 2 and marked-up using "cac:PartyIdentification/cbc:ID".
Company type |
schemeName |
ID scheme |
Buyer |
organization |
ORG-XXXX |
Touchpoint (Buyer) |
touchpoint |
TPO-XXXX |
Non-buyer, Non-Tenderer |
organization |
ORG-XXXX |
Touchpoint (NB, NT) |
touchpoint |
TPO-XXXX |
Tenderer |
organization |
ORG-XXXX |
UBO |
ubo |
UBO-XXXX |
Buyer
For a buyer, there may be a need to identify whether it is:
-
a group leader,
-
an awarding CPB,
-
an acquiring CPB.
For Group Leader, the element "efbc:GroupLeadIndicator" is not allowed if there is only one Buyer. If there is more than one Buyer, then "efbc:GroupLeadIndicator" is mandatory for all Buyers, and one Buyer shall have the value "true".
For Awarding CPB, the element "efbc:AwardingCPBIndicator" must either be omitted for all Buyers, or included for all Buyers, at least one of which should have the value "true".
For Acquiring CPB, the element "efbc:AcquiringCPBIndicator" must either be omitted for all Buyers, or included for all Buyers, at least one of which should have the value "true".
In addition to the usual Organization information, a unique technical identifier shall be associated to the legal Organization. The value of this identifier shall follow the rules reported in Table 2.
For a function assumed by a given Buyer, when the associated contact details differ from the ones of the Buyer and from the other ones already defined as TouchPoint for that organization, a new TouchPoint shall be defined. This TouchPoint also has a technical identifier associated to it which should follow the scheme as reported in Table 2.
An example of mark-up for a buyer is provided below.
<efac:Organization>
<efbc:GroupLeadIndicator>false</efbc:GroupLeadIndicator>
<efbc:AcquiringCPBIndicator>false</efbc:AcquiringCPBIndicator>
<efbc:AwardingCPBIndicator>false</efbc:AwardingCPBIndicator>
<efac:Company>
<cbc:WebsiteURI>http://xyz.europa.eu/</cbc:WebsiteURI>
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name languageID="ENG">Administration XYZ</cbc:Name>
</cac:PartyName>
<cac:PartyName>
<cbc:Name languageID="DEU">XYZ Verwaltung</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>2, rue de l'Europe</cbc:StreetName>
<cbc:CityName>SmallCity</cbc:CityName>
<cbc:PostalZone>2345</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">XY374</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">XYZ</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:PartyLegalEntity>
<cbc:CompanyID>XYZ</cbc:CompanyID>
</cac:PartyLegalEntity>
<cac:Contact>
<cbc:Name>Press Department</cbc:Name>
<cbc:Telephone>+123 45678</cbc:Telephone>
<cbc:ElectronicMail>press@xyz.europa.eu</cbc:ElectronicMail>
</cac:Contact>
</efac:Company>
<efac:TouchPoint>
<cbc:WebsiteURI>http://abc.europa.eu/</cbc:WebsiteURI>
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name languageID="ENG">Department ABC</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>2, rue de l'Europe</cbc:StreetName>
<cbc:CityName>SmallCity</cbc:CityName>
<cbc:PostalZone>2345</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">XY374</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">XYZ</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:Contact>
<cbc:Name>Head of ABC Department</cbc:Name>
<cbc:Telephone>+123 45678</cbc:Telephone>
<cbc:ElectronicMail>abc@xyz.europa.eu</cbc:ElectronicMail>
</cac:Contact>
</efac:TouchPoint>
</efac:Organization>
Non-Tenderer, Non-Buyer
This section refers to organizations active during the Public Procurement Procedure neither being a buyer nor a tenderer.
An indicator may be used to specify whether the legal person is a natural person or not (BT-633).
The Winner Listed (BT-746) "efbc:ListedOnRegulatedMarketIndicator" element is not allowed for Non-Tenderer, Non-Buyer organizations.
The "efac:Company" element groups all the elements related to the legal organization and the "efac:TouchPoint" element groups the contact details for a given function assumed by the organization when these differ from the ones of the legal organization.
A Mark-Up example is provided hereafter for an economic operator providing Procurement Services to the buyer in the previous section[1].
<efac:Organization>
<efbc:NaturalPersonIndicator>false</efbc:NaturalPersonIndicator>
<efac:Company>
<cbc:WebsiteURI>http://www.psp.com</cbc:WebsiteURI>
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0003</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name>Procurement Services Sàrl</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>55 rue de la liberté</cbc:StreetName>
<cbc:CityName>Laville</cbc:CityName>
<cbc:PostalZone>87267</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">AB123</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">ABC</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:PartyLegalEntity>
<cbc:CompanyID>AB12345</cbc:CompanyID>
</cac:PartyLegalEntity>
<cac:Contact>
<cbc:Telephone>(+234) 98765</cbc:Telephone>
<cbc:ElectronicMail>info@psp.com</cbc:ElectronicMail>
</cac:Contact>
</efac:Company>
<efac:TouchPoint>
<cbc:WebsiteURI>http://abc.europa.eu/</cbc:WebsiteURI>
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0002</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name languageID="ENG">Department XYZ</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>2, rue de l'Europe</cbc:StreetName>
<cbc:CityName>SmallCity</cbc:CityName>
<cbc:PostalZone>2345</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">XY374</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">XYZ</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:Contact>
<cbc:Name>Public Procurement Department</cbc:Name>
<cbc:Telephone>+123 45678</cbc:Telephone>
<cbc:ElectronicMail>info@xyz.europa.eu</cbc:ElectronicMail>
</cac:Contact>
</efac:TouchPoint>
</efac:Organization>
Winner/tenderer
This section refers to economic operators that submitted a tender.
An indicator may be used to specify whether the legal person is a natural person or not (BT-633). The value "true" specifies that the organization is a Natural Person and the value "false" specifies that the organization is a juridical person.
The element "efbc:NaturalPersonIndicator" must either be omitted for all Tenderers and subcontractors, or included for all Tenderers and subcontractors. It is not allowed with the value "true" for an organization that has the BT-746 Winner Listed "efbc:ListedOnRegulatedMarketIndicator" element with value "true".
Another indicator may be used to specify whether this organization is listed on a regulated market. When not listed, then links to the Ultimate Business Owners shall be specified.
The element "efbc:ListedOnRegulatedMarketIndicator" must either be omitted for all Tenderers and subcontractors, or included for all Tenderers and subcontractors. It is not allowed with the value "true" for an organization that has the BT-633 Organisation Natural Person "efbc:NaturalPersonIndicator" element with value "true".
<efac:Organization>
<!-- Winner Listed (BT-746) -->
<efbc:ListedOnRegulatedMarketIndicator>false</efbc:ListedOnRegulatedMarketIndicator>
<!-- When not listed, and not a natural-person, then may be linked to at least one Beneficial Owner -->
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0001</cbc:ID>
</efac:UltimateBeneficialOwner>
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0002</cbc:ID>
</efac:UltimateBeneficialOwner>
<efac:Company>
<cbc:WebsiteURI>http://www.kulk-comp.com</cbc:WebsiteURI>
<efbc:CompanySizeCode listName="economic-operator-size">sme</efbc:CompanySizeCode>
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0003</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name>Hulk Sàrl</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>55 rue de la liberté</cbc:StreetName>
<cbc:CityName>Laville</cbc:CityName>
<cbc:PostalZone>87267</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">AB123</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">ABC</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:PartyLegalEntity>
<cbc:CompanyID>AB12345</cbc:CompanyID>
</cac:PartyLegalEntity>
<cac:Contact>
<cbc:Telephone>(+234) 98765</cbc:Telephone>
<cbc:ElectronicMail>contact@hulk-comp.com</cbc:ElectronicMail>
</cac:Contact>
</efac:Company>
</efac:Organization>
Ultimate Beneficial Owner
As reporting information about a UBO is left at National Authority discretion, only the Technical Identifer and the nationality are mandatory. When the National authority enforces the report of further information or when a Buyer wishes to do so, then the information reported should satisfy the requirements as expressed in Table 1.
The Winner Owner Nationality (BT-706) is expressed using the "cbc:NationalityID" element. Values must come from the country codelist.
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0001</cbc:ID>
<cbc:FirstName>Mickey</cbc:FirstName>
<cbc:FamilyName>Mouse</cbc:FamilyName>
<cac:Contact>
<cbc:Telephone>+123 4567890</cbc:Telephone>
<cbc:Telefax>+123 4567891</cbc:Telefax>
<cbc:ElectronicMail>mickey.mouse@cheese-universe.com</cbc:ElectronicMail>
</cac:Contact>
<cac:ResidenceAddress>
<cbc:StreetName>2 CheeseStreet</cbc:StreetName>
<cbc:AdditionalStreetName>Nelson Building</cbc:AdditionalStreetName>
<cbc:CityName>MouseTown</cbc:CityName>
<cbc:PostalZone>C6HA782</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">GBK62</cbc:CountrySubentityCode>
<cac:AddressLine>
<cbc:Line>2nd floor</cbc:Line>
</cac:AddressLine>
<cac:Country>
<cbc:IdentificationCode listName="country">GBR</cbc:IdentificationCode>
</cac:Country>
</cac:ResidenceAddress>
<!-- Winner Owner Nationality (BT-706) -->
<efac:Nationality>
<cbc:NationalityID>FIN</cbc:NationalityID>
</efac:Nationality>
<efac:Nationality>
<cbc:NationalityID>DEU</cbc:NationalityID>
</efac:Nationality>
</efac:UltimateBeneficialOwner>
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0002</cbc:ID>
<!-- Interrupted MarkUp -->
<efac:Nationality>
<cbc:NationalityID>FRA</cbc:NationalityID>
</efac:Nationality>
</efac:UltimateBeneficialOwner>
General structure of an organization related information
All Organizations are grouped under the same element "efac:Organizations". They are organized as shown on Figure 6.
There are several pieces of information required for an organization. The mapping with schema components is reported in Table 3.
The business term Organization Notice Section Identifier (BT-13720) does not have any equivalent in the XML since the elements used to mark the organizations are referenced from the appropriate sections.
Each legal organization (i.e. in "efac:Company") is in a dedicated "efac:Organization" element and its associated alternate contact "efac:TouchPoint" (associated to one or more specific function) is sibling of "efac:Company", therefore information of the legal organization not part of the touchpoint information may be retrieved from the legal organization to which the touchpoint is associated.
Business Term |
Organization / Company / Touchpoint |
Equivalent element |
Comment |
Organization Name (BT-500) |
C |
|
Organization name, possible expression in different linguistic versions[2] |
T |
|
Trade name or organizational name (e.g. team, group …), possible expression in different linguistic versions. |
|
Organization Technical Identifier (Company OPT-200, Touchpoint OPT-201) |
C |
|
Unique technical identifier ORG-XXXX |
T |
|
Unique technical identifier TPO-YYYY |
|
Organization Identifier (BT-501) |
C |
|
Organization Legal ID. For a given organization, one or more identifiers issued by a legal authority may be used, in such a case the parent PartyLegalEntity shall be repeated. |
T |
N/A |
||
Organization Part Name (BT-16) |
C |
|
Name of the department or subdivision. |
T |
|
Name of the department, division, subgroup |
|
Organization Street (BT-510) |
C |
|
StreetName for first address line; Additional StreetName for the 2nd and a single AddressLine for 3rd and subsequent lines |
T |
|
To be used when regular mails may be used for information exchange or submission |
|
Organization City (BT-513) |
C |
|
Host town of the legal organization |
T |
|
Town where the mails have to be sent |
|
Organization Post Code (BT-512) |
C |
|
Post code of the legal organization |
T |
|
Post code for the address where mails have to be sent |
|
Organization Country Subdivision (BT-507) |
C |
|
Use of NUTS 3 codes For areas larger than a country, use the Region and associated code list. Legal organization location |
T |
|
NUTS 3 for TouchPoint |
|
Organization Country Code (BT-514) |
C |
|
Country host of legal organization Values must come from the country codelist |
T |
|
Country where mails shall be sent Values must come from the country codelist |
|
Organization Contact Point (BT-502) |
C |
|
Use preferably function in the department/subdivision rather than individual names Legal organization contact |
T |
|
TouchPoint contact name (use function or department …) |
|
Organization Contact Email Address (BT-506) |
C |
|
Legal organization contact email address (prevent personal address) |
T |
|
TouchPoint email address for information exchange |
|
Organization Contact Telephone Number (BT-503) |
C |
|
Legal Organization phone number |
T |
|
TouchPoint phone number |
|
Organization Contact Fax (BT-739) |
C |
|
Legal Organization fax number |
T |
|
TouchPoint fax number |
|
Organization Internet Address (BT-505) |
C |
|
Legal Organization website |
T |
|
TouchPoint webpage/site |
|
Organization eDelivery Gateway (BT-509) |
C |
|
Edelivery gateway legal organization |
T |
|
Edelivery gateway touchpoint |
|
Winner Size (BT-165) |
O |
|
Only for tenderers, winners and subcontractors; Code from the economic-operator-size codelist |
Organization Natural Person (BT-633) |
O |
|
Only for economic operators (tenderer, winner, service provider …) |
Winner Listed (BT-746) |
O |
|
Only for tenderer and winner. Only two values are possible "true" and "false". |
Beneficial Owner Reference (OPT-302) |
O |
|
Only for tenderer and winner when not natural person and not listed on a regulated market |
Organization Role (BT-08) |
C |
N/A |
Roles and subroles are conveyed by their dedicated element in a specific context from where a reference to the Company or TouchPoint exist, linking role/subrole to the appropriate contact information of the organization |
T |
N/A |
||
Organization Subrole (BT-770) |
C |
N/A |
|
T |
N/A |
Not all information is required for every role/subrole and the presence requirement per role is summarized in the following table; as a consequence the Touchpoint or Company the role/subrole points to shall have the appropriate information.
In the following tables, for contexts and procedures where the roles/subroles followed by the (#) are allowed, the corresponding roles/subroles have to be included and their associated organisations identified.
Required information based on stakeholders role / sub-role |
Company |
Address |
Contact |
|||||||||||||
Name |
Identifier |
Part Name |
Street |
City |
Post Code |
Country Subdivision |
Country Code |
Point |
Email Address |
Phone Number |
Fax |
Internet Address |
eDelivery Gateway |
Natural Person |
||
ROLES |
||||||||||||||||
Buyer (#) |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
M |
— |
|
Winner (#) |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
0 |
CM |
|
Subcontractor |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
0 |
CM |
|
Mediation organization |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
0 |
CM |
|
Review organization (#) |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
0 |
CM |
|
Tax legislation information provider |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
M |
O |
O |
|
Environment legislation information provider |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
M |
O |
O |
|
Employment legislation information provider |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
M |
O |
O |
|
Beneficial owner |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
O |
O |
O |
O |
O |
O |
|
Acquiring CPB (#) |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
M |
M |
EM |
EM |
O |
O |
|
Awarding CPB (#) |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
M |
M |
*EM * |
EM |
O |
O |
|
Procurement service provider |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
O |
CM |
CM |
CM |
|
Tenderer |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
M |
M |
O |
EM |
CM |
0 |
|
Review Requester |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
M |
M |
O |
EM |
CM |
0 |
|
Not-Tenderer Review Requester |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
O |
O |
O |
O |
O |
O |
|
Non-contractant review requester |
M |
M |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
eSender (#) |
M |
M |
O |
EM |
M |
CM |
CM |
M |
O |
O |
O |
O |
O |
O |
O |
|
SUBROLES |
||||||||||||||||
Group leader |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Additional Information Providing Organization |
M |
EM |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
M |
O |
O |
|
Documents provider organization |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Review Information Providing Organization |
M |
O |
O |
EM |
M |
EM |
EM |
M |
O |
M |
M |
EM |
O |
O |
O |
|
Organization receiving requests to participate |
M |
O |
O |
EM |
M |
EM |
EM |
M |
CM |
CM |
O |
O |
O |
CM |
O |
|
Organization processing requests to participate |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Tender Recipient Organization |
M |
O |
O |
EM |
M |
EM |
EM |
M |
CM |
CM |
O |
O |
O |
CM |
O |
|
Tender Evaluation Organization |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Contract Signatory |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Financing Organization |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
Paying Organization |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
|
(#) roles/subroles followed by (#) must be included and their associated organisations identified everywhere the Procedure and Context allow it. |
The table shall be read per row. For a given row (i.e. a given role or subrole), in each column, the requirement about the existence of the information item in the column header, is expressed using the codes detailed in the legend below:
M: |
mandatory |
EM: |
existing mandatory |
O: |
optional |
CM: |
conditionally mandatory |
— : |
not applicable |
Overview of roles, sub-roles and functions
Organizations assume specific functions (role/subrole) in different contexts.
There are multiple roles and subroles defined, and subroles are only accessible to organizations which already have a given role assigned; the applicable restrictions are summarized in Table 5.
Subrole |
|||||||||||
Group Leader |
Additional Information Providing Organization |
Documents provider organization |
Review Information Providing Organization |
Requests to participate Recipient Organization |
Tender Recipient Organization |
Tender Evaluation Organization |
signatory |
Financing Organization |
Paying Organization |
||
authority Role |
Buyer (#) |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
Winner (#) |
X |
||||||||||
Subcontractor |
|||||||||||
Mediation organization |
- |
||||||||||
Review organization (#) |
X |
||||||||||
Tax legislation information provider |
|||||||||||
Environment legislation information provider |
|||||||||||
Employment legislation information provider |
|||||||||||
Beneficial owner |
|||||||||||
Acquiring CPB (#) |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
Awarding CPB (#) |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
Procurement service provider |
X |
X |
X |
X |
X |
X |
X |
X |
X |
X |
|
Tenderer |
X |
||||||||||
Review Requester |
|||||||||||
eSender (#) |
|||||||||||
(#) roles/subroles followed by (#) must be included and their associated organisations identified everywhere the Procedure and Context allow it. |
In eForms some roles and subroles have been identified and described [R1]. The following sections help mapping these with the appropriate schema components.
For an appropriate understanding on how the different roles subroles should be marked, there is a need for some initial clarifications.
Roles
Table 6 groups roles, descriptions and the associated XSD component.
Role |
Description |
XSD element |
Buyer (#) |
Organization that manages the budget allocated for the procedure and pays for the items being procured[3]. |
|
Winner (#) |
The tendering Party to whom the contract is awarded[4]. NB: A winner may be a single organization or a grouping of organizations |
Only provided as an example (*):
|
Tendering Party[5] |
Party, or Parties, who has / have submitted his / their tender NB: The Tendering Party may be composed of a single organization or a grouping of organizations |
Only provided as an example (**):
|
Tenderer |
Any economic operator at the forefront of work in a Tendering Party |
|
Review Requester |
Organization requesting for review |
|
Subcontractor |
Organization that performs parts of the work of a main contractor. |
|
Mediation organization |
Third party helping with Alternative Dispute Resolution |
|
Review organization (#) |
Organization dealing with review requests. |
|
Tax legislation information provider |
Organization providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed. |
And
|
Environment legislation information provider |
Organization providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed. |
And
|
Employment legislation information provider |
Organization providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed. |
And
|
Review Requester |
Organization that requested a review request. |
|
Beneficial owner |
Beneficial Owner of the winning organization |
|
(*) For a given lot result, we look for the contracts listed; from these contracts we identify the tenders associated and from there we get the tendering party(-ies). Example provided for Lot 1. |
||
(**) For a given lot result, we look for tenders listed; from these tenders we identify the tendering Party. Example provided for Lot 1. |
||
(#) roles/subroles followed by (#) must be included and their associated organisations identified everywhere the Procedure and Context allow it. |
Table 7 lists the roles that are distinguished using codes or indicators
Role | Description | XSD element (with code) |
---|---|---|
Acquiring CPB (#) |
Central purchasing body acquiring supplies and/or services intended for other buyers |
|
Awarding CPB (#) |
Central purchasing body awarding public contracts or concluding framework agreements for works supplies or services intended for other buyers |
|
Procurement service provider |
Economic operator providing procurement services to contracting authorities |
set to "serv-prov" |
TED eSender (#) |
Economic operator providing data transfer services to contracting authorities |
set to "ted-esen" |
(#) roles/subroles followed by (#) must be included and their associated organisations identified everywhere the Procedure and Context allow it. |
Sub-roles
Table 8 groups subroles, description and XSD components used to mark these subroles.
Sub-role |
Description |
XSD element |
Group leader (Buyer) |
To be used when:
|
For joint procurement:
|
Group leader (Tenderer) |
To be used when:
|
For winning consortium
|
Additional Information Providing Organization |
Organization providing additional information about the procurement procedure |
|
Documents provider organization |
Organization providing offline access to the procurement documents |
|
Review Information Providing Organization |
Organization providing more information on the time limits for review procedures |
|
Requests to participate Recipient Organization |
Organization receiving requests to participate (*) |
|
Requests to participate processing Organization |
Organization processing requests to participate (*) |
|
Tender Recipient Organization |
Organization receiving tenders (*) |
|
Tender Evaluation Organization |
Organization processing tenders (*) |
|
Contract Signatory |
Organization signing the contract |
|
Financing Organization |
Organization whose budget is used to pay for the contract |
|
Paying Organization |
Organization executing the payment |
|
(*) The procurement context allows identification of whether this applies to "requests to participate" or to "tender". |
Mark-up of roles/subroles
When, for a given notice, a role/subrole exists and has to be reported, then this should be performed at the appropriate level within the XML.
Form Type |
Planning |
Comp. |
DAP / Result |
Result (subseq proc) |
Modification |
Completion |
|||||||||||||||||||||
Notice Type |
PIN profile |
PIN Only |
PIN RTL |
PIN CFC / CN / Subco / QS / Design |
VEAT |
CAN general / social |
Design |
CAN |
Contract Modification |
Contract Completion |
|||||||||||||||||
Location in Notice |
Root |
Root |
Part |
Root |
Lot |
Root |
Lot |
Root |
Result |
Lot |
Root |
Result |
Lot |
Root |
Result |
Lot |
Root |
Result |
Lot |
Root |
Result |
Lot |
Root |
Result |
Lot |
Review info |
|
Acquiring CPB |
P |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
+ |
[+] |
[+] |
|||||||||||||||
Awarding CPB |
P |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
+ |
[+] |
[+] |
|||||||||||||||
Buyer |
R |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
|||||||||||||||
Procurement service provider |
R |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
+ |
|||||||||||||||
eSender |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||
Mediation organisation |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Review organisation |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Tax legislation information provider |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Environment legislation information provider |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Employment legislation information provider |
R |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Additional Information Providing Organisation |
S |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Documents provider organisation |
S |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Review Information Providing Organisation |
S |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
1 |
||||||||||||||||||
Organisation receiving requests to participate |
S |
1 |
1 |
1 |
|||||||||||||||||||||||
Organisation processing requests to participate |
S |
1 |
1 |
1 |
|||||||||||||||||||||||
Tender Recipient Organisation |
S |
1 |
1 |
1 |
|||||||||||||||||||||||
Tender Evaluation Organisation |
S |
1 |
1 |
1 |
|||||||||||||||||||||||
Financing Organisation |
S |
{+} |
{+} |
{+} |
{+} |
{+} |
|||||||||||||||||||||
Paying Organisation |
S |
{+} |
{+} |
{+} |
{+} |
{+} |
|||||||||||||||||||||
Winner |
P |
{+} |
{+} |
{+} |
{+} |
{+} |
{+} |
||||||||||||||||||||
Beneficial owner |
R |
[+] |
[+] |
[+] |
[+] |
[+] |
[+] |
||||||||||||||||||||
Contract Signatory |
S |
/+/ |
/+/ |
/+/ |
/+/ |
/+/ |
/+/ |
||||||||||||||||||||
Subcontractor |
R |
<+> |
<+> |
<+> |
<+> |
<+> |
<+> |
||||||||||||||||||||
Tenderer |
R |
{+} |
{+} |
{+} |
{+} |
{+} |
{+} |
||||||||||||||||||||
Group leader (Tenderer) |
P |
<1> |
<1> |
<1> |
<1> |
<1> |
<1> |
||||||||||||||||||||
Review requestor |
S |
+ |
|||||||||||||||||||||||||
P: property |
1: exactly one; |
(1): exactly one at ??? level |
(+): at least one at ??? level |
Tendering Party versus Tenderer
Organizations may tender separately or jointly; when they tender jointly, this may take different forms:
-
Creation of a unique legal organization (e.g. joint venture), in this case this new organization will be described (i.e. all its information provided) at the Organizations level and referred to in the Tendering Party section; or
-
There is no legal entity created and the different organizations are participating directly (e.g. consortium)
In this last case, when a reference to a tenderer or to a winner should be made, it wouldn’t be appropriate to refer to the organisations individually but rather to the whole set of organizations acting together, especially if an organization would be involved in different "partnerships".
A tender is submitted either by an Organization of by a set of organizations; it is more convenient to refer to this group without having to refer to each organization individually. Also for the winner, it is clearer to identify the group than identifying each member of the group as winner, therefore an extra "function" needed to be defined (i.e. the Tendering Party) composed of Tenderers. This also provides the opportunity to identify at the same time the subcontractors and link them to the main contractor they are working for. Let’s first define the two concepts of Tendering Party and Tenderer.
*"Tendering Party"*means a party or parties as a group who has / have participated in the tender process and submitted his / their tender in response to an invitation to participate in the tender or a party / parties who is / are prospective tenders qualified to participate in a tender based on notice issued by the Company inviting tender.
"Tenderer" means Bidder/ the Individual or Firm submitting Bids / Quotation / Tender.
https://www.lawinsider.com/dictionary/tenderer
Further details on Tendering Party (components, use and sample) may be found in Tendering Party.
The winner
The results are provided per Lot.
For a given Lot, winners are members of a Tendering Party which submitted a Tender that:
-
Was submitted for that Lot, and
-
Has been selected as part of the winning Tenders (Tenders associated to a Contract, i.e. Tender for which the value of its OPT-321-Tender field equals the value of a BT-3202-Contract field of an existing Contract. .).
Therefore to identify winners for a given Lot, there is a need to successively:
-
Identify the Tenders submitted for that Lot or a Group of Lots containing that Lot,
-
Extract, from these Tenders, the ones referenced in any Contracts,
-
Identify the associated Tendering Parties, and
-
Identify each Tenderer belonging to at least one of those Tendering Parties.
Central Purchasing Bodies
CPBs are buyers and to reduce duplication of information it is enough to distinguish with indicators whether a buyer is a CPB or not. Since there are two different CPB possible, two different indicators have been defined.
Group leader
A single subrole has been defined to cover two different concepts:
-
Buyer group leader (in case of joint procurement), and
-
Tenderer group leader (in the case of consortium or equivalent association of tenderers)
For a buyer, the indication that the buyer is a group leader is attached to the organization itself.
A tenderer may be involved in multiple Tendering Parties (i.e. contribute collaboratively to different tenders) while he may have different positions in each of them, therefore the specification whether a given Tenderer is a group leader or not is indicated at the level of the Tendering Party.
Subcontractor
The role of subcontractor, and the main contractor it is providing services to, are dependent from the Tendering Party the subcontractor is involved in, therefore this information will be found inside the cac:TenderingParty element.
Roles & notices
Not all identified roles may exist in a notice (e.g. a winner may only occur in a Contract Award Notice). The following table identifies the requirement regarding the presence of the information for a given role/subrole according to the type of notice.
The following convention has been used to report this information:
M: |
mandatory |
EM: |
existing mandatory |
O: |
optional |
CM: |
conditionally mandatory |
— : |
not applicable |
PIN profile |
PIN only |
PIN time limit |
PIN CFC general |
PIN CFC social |
QS |
CN general |
CN social |
CN subco |
CN design |
CAN VEAT |
CAN general |
CAN social |
CAN design |
Contract modifi-cation |
||||||||||||||||||||||||||
D24 |
D25 |
D81 |
D24 |
D25 |
D81 |
D24 |
D25 |
D81 |
D24 |
D25 |
D24 |
D25 |
D23 |
D25 |
D24 |
D25 |
D81 |
D23 |
D24 |
D25 |
D81 |
D24 |
D25 |
D24 |
D25 |
D81 |
D23 |
D24 |
D25 |
D81 |
D23 |
D24 |
D25 |
D23 |
D24 |
D25 |
D24 |
D25 |
D23 |
|
Notice Subtype |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
18 |
19 |
20 |
21 |
22 |
23 |
24 |
25 |
26 |
27 |
28 |
29 |
30 |
31 |
32 |
33 |
34 |
35 |
36 |
37 |
38 |
39 |
40 |
ROLES |
||||||||||||||||||||||||||||||||||||||||
Buyer (#) |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
Winner (#) |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
Subcontractor |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
Mediation organization |
— |
— |
— |
EM |
EM |
O |
EM |
O |
O |
EM |
O |
EM |
O |
EM |
O |
EM |
EM |
O |
O |
O |
O |
O |
EM |
O |
EM |
O |
O |
EM |
EM |
EM |
O |
EM |
O |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
Review organization (#) |
— |
— |
— |
M |
M |
O |
M |
O |
O |
M |
O |
M |
O |
M |
O |
M |
M |
O |
M |
O |
O |
O |
M |
O |
M |
O |
O |
M |
M |
M |
O |
M |
O |
M |
M |
M |
M |
M |
M |
M |
Tax legislation information provider |
— |
— |
— |
O |
O |
M |
O |
O |
M |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Environment legislation information provider |
— |
— |
— |
O |
O |
M |
O |
O |
M |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Employment legislation information provider |
— |
— |
— |
O |
O |
M |
O |
O |
M |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Beneficial owner |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
— |
— |
— |
Acquiring CPB (#) |
— |
— |
— |
EM |
EM |
O |
EM |
EM |
O |
EM |
O |
O |
EM |
— |
O |
EM |
EM |
O |
— |
O |
EM |
O |
EM |
EM |
EM |
EM |
O |
— |
EM |
EM |
O |
— |
O |
EM |
— |
O |
EM |
O |
O |
— |
Awarding CPB (#) |
— |
— |
— |
EM |
EM |
O |
EM |
EM |
O |
EM |
O |
O |
EM |
— |
O |
EM |
EM |
O |
— |
O |
EM |
O |
EM |
EM |
EM |
EM |
O |
— |
EM |
EM |
O |
— |
O |
EM |
— |
O |
EM |
O |
O |
— |
Procurement service provider |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Tenderer |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
Not-Tenderer Review Requester |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Non-contractant review requester |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
eSender (#) |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
M |
SUBROLES |
||||||||||||||||||||||||||||||||||||||||
Group leader (Buyer) |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
EM |
Group leader (Tenderer) |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
CM |
Additional Information Providing Organization |
— |
— |
— |
M |
M |
O |
M |
O |
O |
M |
M |
O |
O |
M |
M |
O |
M |
O |
M |
O |
M |
O |
O |
M |
O |
M |
O |
M |
O |
M |
O |
M |
O |
M |
M |
O |
O |
O |
M |
M |
Documents provider organization |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Review Information Providing Organization |
— |
— |
— |
CM |
CM |
O |
CM |
O |
O |
CM |
O |
O |
O |
CM |
O |
CM |
CM |
O |
CM |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Organization receiving requests to participate |
— |
— |
— |
EM |
EM |
O |
EM |
O |
O |
EM |
O |
O |
O |
CM |
O |
CM |
O |
O |
CM |
O |
O |
O |
O |
O |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
Organization processing requests to participate |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
0 |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
Tender Recipient Organization |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
CM |
O |
CM |
O |
O |
CM |
O |
O |
O |
EM |
O |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
Tender Evaluation Organization |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
Contract Signatory |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Financing Organization |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
Paying Organization |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
— |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
O |
(#) roles/subroles followed by (#) must be included and their associated organisations identified everywhere the Procedure and Context allow it. |
Linking roles/subroles to organizations
For the eForms technical implementation, it has been decided to keep the normalized approach for organisations to prevent unnecessary repetitions and their associated inconsistency risks. The denormalized approach of the UBL Standard has been kept and reduced to its minimum (i.e. use of references to the organisation or touchpoint involved) as it is associated to a context which helps differentiate various roles/subroles. The references to the organisation or its touchpoint is performed using OPT-300-xxx or OPT-301-xxxx fields. As a rule of thumb, OPT-300-xxxx is associated to an organisation (i.e. identifier of the form ORG-XXXX) while OPT-301-xxxx is associated to an organisation or a touchoint (i.e. identifier of the form ORG-XXXX and TPO-XXXX respectively). Please note that exceptions may occur with business rules clarifications while the field has already been defined.
Buyer
Buyer information
The Organization information associated to a Buyer may be found in the extensions at the root of the notice in the "efac:Organization" element (cf. Buyer). Further Buyer related information (cf. Table 11) is present in the "cac:ContractingParty" element.
eForms BT | XSD component | Comment |
---|---|---|
Buyer Profile URL (BT-508) |
|
|
Buyer Legal Type (BT-11) |
|
Code from buyer-legal-type |
Buyer Contracting Entity (BT-740) |
|
Code from buyer-contracting-type technical codelist |
Activity Authority (BT-10) |
|
Code from authority-activity, subset of main-activity |
Activity Entity (BT-610) |
|
Code from entity-activity, subset of main-activity |
Buyer and service providers
Different stakeholders associated to the buyer share the same "cac:ContractingParty" ancestor; this is the case for:
-
the procurement service provider,
-
the eSender.
Any Contracting Party must contain one and only one reference to an organisation acting as Buyer (OPT-300-Procedure-Buyer). When multiple buyers must explicitly be identified, then multiple "cac:ContractingParty" elements must be used.
A mark-up sample with:
-
a procurement service provider, and
-
an eSender,
is provided here:
<cac:ContractingParty>
<cbc:BuyerProfileURI>https://admin-abc.com/public-procurements/</cbc:BuyerProfileURI>
<cac:ContractingPartyType>
<cbc:PartyTypeCode listName="buyer-legal-type">body-pl</cbc:PartyTypeCode>
</cac:ContractingPartyType>
<cac:ContractingPartyType>
<cbc:PartyTypeCode listName="buyer-contracting-type">cont-aut</cbc:PartyTypeCode>
</cac:ContractingPartyType>
<cac:ContractingActivity>
<cbc:ActivityTypeCode listName="authority-activity">hc-am</cbc:ActivityTypeCode>
</cac:ContractingActivity>
<cac:Party>
<cac:PartyIdentification>
<!-- OPT-300-Procedure-Buyer: Reference (Technical ID) to the legal organization acting as a Buyer. -->
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</cac:PartyIdentification>
<cac:ServiceProviderParty>
<!-- The service provider is a Procurement Service Provider -->
<cbc:ServiceTypeCode listName="organisation-role">serv-prov</cbc:ServiceTypeCode>
<cac:Party>
<cac:PartyIdentification>
<!-- OPT-300-Procedure-SProvider: Reference (Technical ID) to the legal organization acting as a PSP. -->
<cbc:ID schemeName="organization">ORG-0005</cbc:ID>
</cac:PartyIdentification>
</cac:Party>
</cac:ServiceProviderParty>
<cac:ServiceProviderParty>
<!-- The service provider is an eSender -->
<cbc:ServiceTypeCode listName="organisation-role">ted-esen</cbc:ServiceTypeCode>
<cac:Party>
<cac:PartyIdentification>
<!-- Reference (Tech. ID) to the legal organization acting as an eSender. -->
<cbc:ID schemeName="organization">ORG-0006</cbc:ID>
</cac:PartyIdentification>
</cac:Party>
</cac:ServiceProviderParty>
</cac:Party>
</cac:ContractingParty>
Other Buyer associated roles (i.e. CPBs, Group leader) are to be found as indicators in the "efac:Organization" element of the Buyer.
Winning organization, Tenderer, Group Leader and Tendering Party
Let’s illustrate how a winning organization will be marked.
Let’s start by specifying the economic operator information, this is done in the "Organizations" section.
<efac:Organization>
<efbc:ListedOnRegulatedMarketIndicator>false</efbc:ListedOnRegulatedMarketIndicator>
<efbc:NaturalPersonIndicator>false</efbc:NaturalPersonIndicator>
<efac:UltimateBeneficialOwner>
<!-- OPT-302-Organization: Reference (Technical ID) to the Utimate Beneficial Owner. -->
<cbc:ID schemeName="ubo">UBO-0001</cbc:ID>
</efac:UltimateBeneficialOwner>
<efac:UltimateBeneficialOwner>
<!-- OPT-302-Organization: Reference (Technical ID) to the Utimate Beneficial Owner. -->
<cbc:ID schemeName="ubo">UBO-0002</cbc:ID>
</efac:UltimateBeneficialOwner>
<efac:Company>
<cbc:WebsiteURI>http://www.xpertpro.eu</cbc:WebsiteURI>
<cbc:EndpointID>https://drive.xpertpro.eu/</cbc:EndpointID>
<efbc:CompanySizeCode listName="economic-operator-size">small</efbc:CompanySizeCode>
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0002</cbc:ID>
</cac:PartyIdentification>
<cac:PartyName>
<cbc:Name>XpertPro Sàrl</cbc:Name>
</cac:PartyName>
<cac:PostalAddress>
<cbc:StreetName>3, place de la République</cbc:StreetName>
<cbc:CityName>Le marais</cbc:CityName>
<cbc:PostalZone>41250</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">FRB05</cbc:CountrySubentityCode>
<cac:Country>
<cbc:IdentificationCode listName="country">FRA</cbc:IdentificationCode>
</cac:Country>
</cac:PostalAddress>
<cac:PartyLegalEntity>
<cbc:CompanyID>123 456 789</cbc:CompanyID>
</cac:PartyLegalEntity>
<cac:Contact>
<cbc:Name>Sales department</cbc:Name>
<cbc:Telephone>(+33) 2 34 56 78 90</cbc:Telephone>
<cbc:Telefax>(+33) 2 34 56 78 91</cbc:Telefax>
<cbc:ElectronicMail>marketing@xpertpro.eu</cbc:ElectronicMail>
</cac:Contact>
</efac:Organization>
</efac:Organization>
The Ultimate Beneficial Owners of the organization are:
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0001</cbc:ID>
<cbc:FirstName>Mickey</cbc:FirstName>
<cbc:FamilyName>Mouse</cbc:FamilyName>
<cac:Contact>
<cbc:Telephone>+123 4567890</cbc:Telephone>
<cbc:Telefax>+123 4567891</cbc:Telefax>
<cbc:ElectronicMail>mickey.mouse@cheese-universe.com</cbc:ElectronicMail>
</cac:Contact>
<cac:ResidenceAddress>
<cbc:StreetName>2 CheeseStreet</cbc:StreetName>
<cbc:AdditionalStreetName>Nelson Building</cbc:AdditionalStreetName>
<cbc:CityName>MouseTown</cbc:CityName>
<cbc:PostalZone>C6HA782</cbc:PostalZone>
<cbc:CountrySubentityCode listName="nuts">GBK62</cbc:CountrySubentityCode>
<cac:AddressLine>
<cbc:Line>2nd floor</cbc:Line>
</cac:AddressLine>
<cac:Country>
<cbc:IdentificationCode listName="country">GBR</cbc:IdentificationCode>
</cac:Country>
</cac:ResidenceAddress>
<!-- Winner Owner Nationality (BT-706) -->
<efac:Nationality>
<cbc:NationalityID>FIN</cbc:NationalityID>
</efac:Nationality>
<efac:Nationality>
<cbc:NationalityID>DEU</cbc:NationalityID>
</efac:Nationality>
</efac:UltimateBeneficialOwner>
<efac:UltimateBeneficialOwner>
<cbc:ID schemeName="ubo">UBO-0002</cbc:ID>
<!-- Interrupted MarkUp -->
<efac:Nationality>
<cbc:NationalityID>FRA</cbc:NationalityID>
</efac:Nationality>
</efac:UltimateBeneficialOwner>
Let’s consider that the organization tendered alone and has an associated subcontractor (ORG-0005):
<efac:TenderingParty>
<cbc:ID schemeName="tendering-party">TPA-0001</cbc:ID>
<efac:Tenderer>
<!-- OPT-300-Tenderer -->
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</efac:Tenderer>
<efac:SubContractor>
<!-- OPT-301-Tenderer-SubCont -->
<cbc:ID schemeName="organization">ORG-0005</cbc:ID>
<efac:MainContractor>
<!-- OPT-301-Tenderer-MainCont -->
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</efac:MainContractor>
</efac:SubContractor>
</efac:TenderingParty>
Any organization having a forefront role in a Tendering Party is a Tenderer and the previously provided sample may be used as a paradigm for its mark-up.
When a Tendering Party involves more than one tenderer:
-
the indicator "efbc:GroupLeadIndicator" shall be used to specify for any given tenderer whether it is a Group Leader or not;
-
there shall exist one and only one Group Leader (indicator set to "true").
The associated Tender is reported hereafter:
<efac:LotTender>
<cbc:ID schemeName="tender">TEN-0001</cbc:ID>
<cbc:RankCode>1</cbc:RankCode>
<!-- Interrupted Mark-Up -->
<efac:TenderingParty>
<!-- OPT-310-Tender: Reference to the tendering Party -->
<cbc:ID schemeName="tendering-party">TPA-0001</cbc:ID>
</efac:TenderingParty>
<efac:TenderLot>
<cbc:ID schemeName="LotsGroup">GLO-0005</cbc:ID>
</efac:TenderLot>
</efac:LotTender>
As a winning tender, it will lead to the signature of a contract:
<efac:SettledContract>
<!-- Interrupted Mark-Up -->
<cbc:ID schemeName="contract">CON-0001</cbc:ID>
<!-- Interrupted Mark-Up -->
<efac:LotTender>
<!-- Reference to the Tender -->
<cbc:ID schemeName="tender">TEN-0001</cbc:ID>
</efac:LotTender>
<!-- Interrupted Mark-Up -->
</efac:SettledContract>
The existence of contracts for the considered lot is specified by using in the LotResult references to the contracts:
<efac:LotResult>
<!-- Interrupted Mark-Up -->
<efac:SettledContract>
<!-- Reference to a settled contract covering this lot -->
<cbc:ID schemeName="contract">CON-0001</cbc:ID>
</efac:SettledContract>
<!-- Interrupted Mark-Up -->
<efac:LotTender>
<!-- Reference to the Tender -->
<cbc:ID schemeName="tender">TEN-0001</cbc:ID>
</efac:LotTender>
<!-- Interrupted Mark-Up -->
<efac:TenderLot>
<!-- Reference to the Lot -->
<cbc:ID schemeName="Lot">LOT-0001</cbc:ID>
</efac:TenderLot>
</efac:LotResult>
For a LotResult:
-
there may exist multiple Tenders, not all Tenders are winning Tenders and multiple Tenders could be submitted by the same Tendering Party,
-
There may also be multiple winning Tenders (e.g. Framework Agreement),
Therefore, when identifying a specific winner of a Lot, it is important to identify the Tender and check that it is a winning one.
Contract Signatory
The Contract Signatory(-ies) may be found in the "efac:SettledContract" element and shall refer to the legal person that signs the contract from the Buyer side.
<efac:SettledContract>
<!-- Interrupted Mark-Up -->
<cbc:ID schemeName="contract">CON-0001</cbc:ID>
<!-- Interrupted Mark-Up -->
<cac:SignatoryParty>
<!-- OPT-300-Contract-Signatory: Reference to the Organization signing the contract -->
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</cac:SignatoryParty>
<!-- Interrupted Mark-Up -->
</efac:SettledContract>
"cac:SignatoryParty" is repeatable to report as many signatories as needed.
Financing & Paying Organizations
The Financing and Paying Parties may be found in the "efac:LotResult" element. References shall be made to the legal person assuming the role:
<efac:LotResult>
<!-- Interrupted Mark-Up -->
<cac:FinancingParty>
<!-- OPT-301-LotResult-Financing: Reference to the organization financing the project -->
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</cac:PartyIdentification>
</cac:FinancingParty>
<cac:PayerParty>
<!-- OPT-301-LotResult-Paying: Reference to the organization performing payments -->
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0001</cbc:ID>
</cac:PartyIdentification>
</cac:PayerParty>
<!-- Interrupted Mark-Up -->
<efac:TenderLot>
<!-- Reference to the Lot -->
<cbc:ID schemeName="Lot">LOT-0001</cbc:ID>
</efac:TenderLot>
</efac:LotResult>
"cac:FinancingParty" and "cac:PayerParty" are repeatable to allow for reporting of as many parties as needed.
Legislation Information Provider
There are 3 types of such organizations, one for each of the followings:
-
Employment,
-
Environment,
-
Tax.
These roles are to be found at the Lot level:
<cac:ProcurementProjectLot>
<cbc:ID schemeName="Lot">LOT-0002</cbc:ID>
<cac:TenderingTerms>
<!-- Interrupted Mark-Up -->
<cac:FiscalLegislationDocumentReference>
<!-- ID mandated by schema, but unused in eForms -->
<cbc:ID>Fiscal1</cbc:ID>
<cac:Attachment>
<cac:ExternalReference>
<!-- URL to the legislation -->
<cbc:URI>https://fiscal-legislation.gov.stat</cbc:URI>
</cac:ExternalReference>
</cac:Attachment>
<cac:IssuerParty>
<!-- OPT-301-Lot-FiscalLegis: Reference to the legal person -->
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0007</cbc:ID>
</cac:PartyIdentification>
</cac:IssuerParty>
</cac:FiscalLegislationDocumentReference>
<cac:EnvironmentalLegislationDocumentReference>
<!-- ID mandated by schema, but unused in eForms -->
<cbc:ID>Env1</cbc:ID>
<cac:Attachment>
<cac:ExternalReference>
<!-- URL to the legislation -->
<cbc:URI>http://environmental-legislation.gov.stat</cbc:URI>
</cac:ExternalReference>
</cac:Attachment>
<cac:IssuerParty>
<!-- OPT-301-Lot-EnvironLegis: Reference to the legal person -->
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0007</cbc:ID>
</cac:PartyIdentification>
</cac:IssuerParty>
</cac:EnvironmentalLegislationDocumentReference>
<cac:EmploymentLegislationDocumentReference>
<!-- ID mandated by schema, but unused in eForms -->
<cbc:ID>Empl1</cbc:ID>
<cac:Attachment>
<cac:ExternalReference>
<!-- URL to the legislation -->
<cbc:URI>http://employment-legislation.gov.stat</cbc:URI>
</cac:ExternalReference>
</cac:Attachment>
<cac:IssuerParty>
<!-- OPT-301-Lot-EmployLegis: Reference to the legal person -->
<cac:PartyIdentification>
<cbc:ID schemeName="organization">ORG-0007</cbc:ID>
</cac:PartyIdentification>
</cac:IssuerParty>
</cac:EmploymentLegislationDocumentReference>
<!-- Interrupted Mark-Up -->
</cac:TenderingTerms>
<!-- Interrupted Mark-Up -->
</cac:ProcurementProjectLot>
Other roles/subroles
These may be found at the lot level and refer to the appropriate Organization or TouchPoint. A sample is provided hereafter for illustration purpose:
<cac:ProcurementProjectLot>
<cbc:ID schemeName="Lot">LOT-0001</cbc:ID>
<cac:TenderingTerms>
<!-- Interrupted Mark-Up -->
<cac:AdditionalInformationParty>
<!-- OPT-301-Lot-AddInfo: "Organization providing additional information on procurement procedure" -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
</cac:AdditionalInformationParty>
<cac:DocumentProviderParty>
<!-- OPT-301-Lot-DocProvider: "Organization providing offline access to procurement documents" -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
</cac:DocumentProviderParty>
<cac:TenderRecipientParty>
<!-- OPT-301-Lot-TenderReceipt: "Organization Receiving Requests to participate" or "Organization Receiving Tenders" -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
</cac:TenderRecipientParty>
<cac:TenderEvaluationParty>
<!-- OPT-301-Lot-TenderEval: "Organization evaluating Requests to participate" or "Organization evaluating Tenders" -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
</cac:TenderEvaluationParty>
<!-- Interrupted Mark-Up -->
<cac:AppealTerms>
<!-- Interrupted Mark-Up -->
<cac:AppealInformationParty>
<!-- OPT-301-Lot-ReviewInfo: Reference to the Organization or TouchPoint for further info on review -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0001</cbc:ID>
</cac:PartyIdentification>
</cac:AppealInformationParty>
<cac:AppealReceiverParty>
<!-- OPT-301-Lot-ReviewOrg: Reference to the Organization or TouchPoint for reviews -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0003</cbc:ID>
</cac:PartyIdentification>
</cac:AppealReceiverParty>
<cac:MediationParty>
<!-- OPT-301-Lot-Mediator: Reference to the Organization or TouchPoint for mediation -->
<cac:PartyIdentification>
<cbc:ID schemeName="touchpoint">TPO-0005</cbc:ID>
</cac:PartyIdentification>
</cac:MediationParty>
</cac:AppealTerms>
</cac:TenderingTerms>
<cac:TenderingProcess>
<!-- Interrupted Mark-up -->
</cac:TenderingProcess>
<cac:ProcurementProject>
<!-- Interrupted Mark-up -->
</cac:ProcurementProject>
</cac:ProcurementProjectLot>
References
-
[R1] eForms Policy Implementation Handbook, European Commission, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs, 2019, 108 p., available at https://op.europa.eu/en/publication-detail/-/publication/73a78487-cc8b-11ea-adf7-01aa75ed71a1, accessed April 6th, 2021