eRequest Ontology Requirements Specification Document (ORSD)
eRequest
In the procurement domain, eRequest represents a document created by the Buyer to request an offer for goods and services from a Contractor within a Framework Agreement and direct awards for procurements below threshold (small scale procurement).
Activity description
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The Buyer sends a Request for Offer to the Contractor.
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The Contractor receives the Request for Offer and analyses it.
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The Offer Issuer issues and sends the Offer to the Buyer.
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The Buyer receives the Offer and analyses it.
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If the Offer is accepted, the Buyer writes the Contract/Order based on the Offer.
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If the Offer is not accepted, the Buyer will modify the Request for Offer accordingly and re-start the process.
Use cases
| Use case | Description | Actors | Flow |
|---|---|---|---|
A Request for Offer is sent |
The Buyer sends a Request for Offer to the Contractor. |
Buyer, Contractor |
The Buyer sends a Request for Offer to the Contractor. |
An Offer is sent |
The Offer Issuer issues and sends the Offer to the Buyer. |
Offer Issuer, Buyer |
The Offer Issuer issues and sends the Offer to the Buyer. |
The Offer is accepted |
The Buyer receives the offer and analyses it. the Buyer writes the Contract/Order based on the Offer. |
Buyer |
The Buyer receives the offer and analyses it. the Buyer writes the Contract/Order based on the Offer. |
The Offer is not accepted |
The Buyer receives the offer and analyses it. The Buyer may ask for modifications of the Request for Offer. |
Buyer |
The Buyer receives the offer and analyses it. The Buyer may ask for modifications of the Request for Offer. |
User stories
| Code | Role | User Story |
|---|---|---|
REQ-1 |
Buyer |
As a Buyer, I want to send a request for offer |
REQ-2 |
Buyer |
As a Buyer I want to have access to the Offer |
REQ-3 |
Buyer |
As a Buyer I want to be able to analyse the Offer |
REQ-4 |
Buyer |
As a Buyer I want to be able to send an Order/Contract to the Contractor |
REQ-5 |
Contractor |
As a Contractor |
REQ-6 |
Contractor |
As a Contractor |
REQ-7 |
Offer Issuer |
As an Offer Issuer I want to be able to send the Offer to the Buyer. |
REQ-8 |
Buyer |
As the Buyer I need to be able to see the issue date of the Offer |
REQ-9 |
Buyer |
As the Buyer I need to be able to view the total amount of the Offer |
REQ-10 |
Buyer |
As the Buyer I need to be able to view information about the line(s) in the Offer. |
Natural Language Statements
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The Buyer may ask for modifications of the Request for Offer?
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The Buyer sends the Request for Offer.
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The Buyer analyses the offer.
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The Buyer either accepts or rejects the Offer.
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The Contractor analyses the Request for Offer.
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The Offer Issuer issues the Offer.
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The Offer Issuer sends the Offer to the Buyer.
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The Request for Offer is a document.
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The Request for Offer may have a Sender Identifier.
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The Request for Offer may have a UUID Identifier.
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The Request for Offer *must have *an Issue Date
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The Request for Offer may have an Issue Time
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The Request for Offer may have a due date for submission
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The Request for Offer may have a currency that the Seller will use to price the Offer.
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The Request for Offer must have a number of Request for Offer Lines in this document
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The Request for Offer mentions the Contractor
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The Request for Offer may have a validity period.
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The Request for Offer may have a reference to a Catalogue on which it is based.
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The Request for Offer may have an additional document reference
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The Request for Offer may have a signature.
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The Request for Offer may mention a delivery or many deliveries.
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The Request for Offer may have a set of delivery terms associated with this document.
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The Request for Offer may have a country of destination of potential orders (for customs purposes).
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The Request for Offer may be associated with a contract.
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The Request for Offer must specify a line specifying a kind of item of sale.
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The Offer is a document.
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The Offer may have a Sender Identifier.
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The Offer may have a UUID Identifier.
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The Offer must have an Issue Date
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The Offer may have an Issue Time
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The Offer may have a period for which the Offer is valid.
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The Offer may have a reference to the Request for Offer associated with this Offer.
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The Offer may have a contract associated with it.
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The Offer may have a signature.
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The Offer mentions the Contractor
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The Offer may specify a delivery or many deliveries.
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The Offer may have a set of delivery terms associated with this document.
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The Offer may specify Expected means of payment.
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The Offer may include a specification of purchasing, sales, or payment conditions applying to Orders related to this Offer.
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The Offer may specify an Allowance Charge.
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The Offer may specify a country of destination of potential orders (for customs purposes).
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The Offer may specify the total amount of a specific type of tax.
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The Offer must include a total monetary amount.
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The Offer must include at least one line quoting a cost for one kind of item.
