Open User Community Meeting Report

Publications Office – ESPD EDM

Meeting Date/Time:

2022-10-27, 10.00 - 11.30

Attendee Name Organisation / Country

Paloma ARILLO

OP

Marc Christopher SCHMIDT

DG GROW

Andreea ANGHEL

Romania

Beata BALOGOVA

Slovakia

Jenny BOBILLE

Sweden

Bladislav BUDNIKOV

Bulgaria

Hristina DIMITROVA

Bulgaria

Jana FAFEJTOVA

Chequia

Jostein FRØMYR

Norway

Pierre HOULLEMARE

France

Katia INFANTE

Aurimas JANKAUSKAS

Lithuania

Aleksandra JESENOVEC

Slovenia

Rune KJORLAUG

Norway

Wenche LUDVIKSEN

Norway

Maja MARINCEK

Slovenia

Georgi MITOV

Bulgaria

Jil MOSAR

Luxembourg

Pietro PALERMO

Italy

Nuno PERALTA

Portugal

Andriana PRENTZA

Greece

Konstantinos RAPTIS

Greece

Alexandra RODRIGUES

Portugal

Joao SANTOS

Portugal

Giampaolo SELLITTO

Italy

Sonia SERAFIMOVICI

Romania

Maria SIAPERA

Greece

Lora VAN LOOVEREN

Belgium

Nikanoras ZAVADSKIJ

Lithuania

Alba COLOMER

NTT Data

Hector RICO

NTT Data

Juan Carlos DELGADO

NTT Data

Pascaline Laure TCHIENEHOM

NTT Data

1. Meeting Agenda

  1. Summary of last meeting on 28th September 2022

  2. Final decision on the new management of the UUID

  3. ESPD-EDM v3.1.0

  4. Conceptual model

  5. ESPD Test Cases Mapping Documentation

  6. GitHub issues

  7. Next meetings

  8. AOB

2. Summary of last meeting on 28th September 2022

  • The link to the last meeting report is provided and the main topics discussed are summarised.

3. Final decision on the new management of the UUID

  • A brief description is provided of the two proposals presented in detail in the last OUC meeting:

    • Proposal 1 (XML path-like);

    • Proposal 2 (UUID variant).

  • The main pros and cons of the two proposals are discussed with the participation of several users of the Open User Community:

    • Proposal 1 (XML path-like) provides an easier access to attributes and facilitates the link with eCertis. Nevertheless, having semantics in the identifier is a bad practice since it is likely to break at some point of time;

    • Proposal 2 (UUID variant) keeps the purity of identifiers and is less complex, but it is machine-oriented and it is more difficult to link to the different Directives in eCertis and to information in national databases.

  • Since no consensus is reached, participants vote the option they prefer, with one vote per institution or working group, with the following result: 7 votes for proposal 1 (XML path-like) and 4 votes for proposal 2 (UUID variant).

  • It is agreed that proposal 1 will be implemented and included in the next major release (ESPD-EDM v4.0.0), scheduled for the end of the first quarter of 2023.

4. ESPD-EDM v3.1.0

  • In the last OUC meeting it was agreed that a minor release would be scheduled by the end of 2022, ESPD-EDM v3.1.0.

  • ESPD-EDM v3.1.0 will be available by mid December.

  • The scope of the minor release is presented, with the list of GitHub issues that will be included in the release.

5. Conceptual model

  • An update of the conceptual model, for which the revision phase has been conducted during the last months, will also be included in the next minor release (ESPD-EDM v3.1.0).

  • Both the Business-Oriented View (BOV) and the Technical-Oriented View (TOV) have been reviewed in detail, and consistency with the changes for the new ESPD release (ESPD-EDM v3.1.0) has also been checked.

  • The conceptual model will be shared with the eProcurement Ontology Working Group to get their input and expert advice, and to ensure that data are properly represented and accurately linked in the model.

6. ESPD Test Cases Mapping Documentation

  • As requested in GitHub issue #331, an annex will be provided in the Technical Handbook with a simplified version of the document “ESPD Test Cases Mapping”.

  • This annex will provide information regarding business rules and it is expected to be a helpful tool for technical implementation.

7. GitHub issues

  • The list of the GitHub issues closed since the last OUC meeting (7 issues) and the list of currently open issues (10 issues) are presented.

  • Due to lack of time, the detail of the closed issues and the provided solutions is not presented in the meeting, but the information is provided as an annex to the presentation and is also available in the GitHub.

8. Next meetings

  • ESPD Annual Seminar: 30 November 2022, 9.30 - 12.30.

  • Next OUC meeting: 26 January 2023, 10.00 – 11.30.

9. Any other business

  • Currently, the eCertis working group is identifying all issues and improvements that require an update of eCertis.

  • After the major release of the ESPD (ESPD-EDM v4.0.0) by the end of Q1 2023, it will be necessary to update eCertis accordingly.

  • The eCertis Annual Seminar will be scheduled in February.