Open User Community Meeting Report

Publications Office - ESPD EDM

Meeting Date/Time:

2024-04-24, 10.00 - 11.00

Attendee Name Organisation / Country

Andreea ANGHEL

ANAP - Romania

Paloma ARILLO

OP

Simona BAJANARU

ADR - Romania

Michaël DE WINNE

BOSA - Belgium

Bertalan FABIAN

Hungary

Jana FAFEJTOVA

Czechia

Johanna GÖSCHLEBERGER

Austria

Alexandra JESENOVEC LJUBOJEVIC

Slovenia

Ajda KONSTANJSEK

Slovenia

Arnis KRAUZE

VRAA - Latvia

Foteini MICHALIDOU

Greece

Jil MOSAR

Luxembourg

Constantin NIȚĂ

Romania

Christian OLSEN

Denmark

Pietro PALERMO

Italy

Nicole PATERSON-JONES

OP

Nuno PERALTA

Portugal

Francesco SCATERETTICO

Italy

Sonia SERAFIMOVICI

ADR - Romania

Marc Christopher SCHMIDT

DG GROW

Laurent SCHONJAANS

DG GROW

State Regional Development Agency

SRDA

Dragoș STOICA

OP

Pascaline Laure TCHIENEHOM

NTT Data – France

Martin UTOFT

Denmark

Meeting Agenda

  1. Summary OUC on 29 February 2024

  2. Immediate GitHub issues

  3. V4.0.0-rc: Highlights

  4. New features

  5. Future roadmap & timeline

  6. Next meetings

1. Summary OUC on 29 February 2024

  • The link to the main documents related to the Open User Community meeting held on 29 February 2024 is provided: in the index the user can navigate to the corresponding event at get the Presentation and the Report.

  • The main topics discussed are summarised:

    • Specific GitHub issues – solutions: Economic Operator descriptive requirements and National pre-qualification system solutions discussed during bilateral meetings with the colleagues from Slovenia.

    • ESPD-EDM & ePO – model evolution: eAccess & eSubmission, the eProcurement Ontology colleagues gave an overview of the evolution and alignment of both models, ePO and ESPD-EDM concerning the modules eAccess, corresponding to the ESPD Request, and eSubmission, corresponding to the ESPD Response.

    • ESPD, eForms & eCertis – interaction: integration & possible workflow, colleagues from GROW gave an overview of the current situation of the three systems and presented ideas for a future possible workflow to integrate the three of them. This will be used as a basis for bilateral meetings.

2. Immediate GitHub issues

  • A new procedure to deal with GitHub issues is presented:

    • Unabelled issues will be considered as needing an immediate discussion and will be treated in short terms. Their status and scope will be also presented to the users during the OUC meetings.

    • Labelled issues will be considered as no immediate: not blocking issues, or issues needing a deep analysis and discussion with the users and other procurement teams. They will be dealt with by and by and might be reassigned to another team, such as eForms or eCertis.

  • Four open immediate issues are briefly summarised:

    • #415General and Specific Turnover: clarification is provided to the colleagues form Belgium implementing v3.3.0,

    • #414UBL-UnqualifiedDataTypes-2.2.xsd in ubl-2.3 directory: clarification is provided to the colleagues form Belgium implementing v3.3.0,

    • #382 - Incomplete ESPD example artifacts description in criterion 23 released with v4.0.0-rc and to be closed, and

    • #312 - UUID for Repeatable Question Sub Group, the ESPD team is dealing with it and will be delivered with v4.0.0.

  • The filters in GitHub to follow unlabeled issues is shown.

3. V4.0.0-rc: Highlights

  • Version 4.0.0-release candidate is announced and the link to OP-TED GitHub is provided. The main change, replacement of all UUIDs with XML-path-like IDs is quickly presented as this has been subject of discussion and detailed presentations during 2023.

  • The new distribution of folders and their content are presented live:

    • GitHub folders refactoring: new folders distribution and removed folders, such as the java-library and __ESPDTeam__;

    • Criterion folder contents: new folder created containing the VBA-Scripts_Export and new Excel criterion files, for the Request and for the Response;

    • XML samples folder contents: new updated files;

    • Other folders: Codelists, to which files from __ESPDTeam__ folder are moved, Conceptual model and its updates, UBL with no changes, and Validation whose update is ongoing.

4. New features

  • Two new features provided in the espd-demo site are presented:

    • UUID migration tool: a new tool which helps migration and upgrade from previous ESPD-EDM versions is presented. It is useful to identify the UUID used in eCertis for a given criterion and the corresponding name of the criterion in the ESPD-EDM Excel file. The link to the tool. Users are invited to send their feedback and suggestions for further enhancements.

    • GitHub template: new templates to open GitHub issues are proposed to the users. To facilitate the understanding and analysis of GitHub issues opened by the ESPD users for the ESPD Team three new templates are created in the espd demo site and the user can choose the different options: Questions about the ESPD-EDM, Idea for a New Feature, and Other Request. Each template has a list of suggestions for the details that a user can provide to the ESPD Team. Also the ESPD version that the issue refers to can be selected. The users have always the possibility to open a blank issue. The Users Community is invited to start using these templates and provide the ESPD Team with their feedback and suggestions.

5. Future roadmap & timeline

The next steps for 2024 are presented:

  • on 24 April 2024: release candidate 4.0.0 is announced;

  • from April 2024 April to September 2024 feedback from the Users Community for v4.0.0-rc. Bilateral meetings will be organised;

  • v4.0.0 planned to be released end of Q3 2024 / beginning Q4 2024;

  • v4.0.0 support starting on Q4 2024

  • v3.3.0 support ongoing since Q2 2023

  • Q3 2024 start alignement ESPD / eCertis

6. Next meetings

  • 27 June 2024, 10:00 – 11:30

  • 19 September, 10.00 – 11.30 (planned)

  • Bilateral meeting starting on May 2024

These bilateral meetings will help the Publications Office to provide support for and clarify questions to implementers who are moving to a new version of the ESPD model and to get feedback concerning version 4.0.0-rc. The meetings can also be proposed by own initiative of the User Community. Please contact us at OPESPD@publications.europa.eu.